Administaration Assistant & P.A.

JOB TITLE: Admin Assistant & P.A.

Employer: IAS Medical Ltd.

Administration and P.A. duties providing general support to the IAS Medical Management Team members and the Accounts Department.

Hours per week:  37.5

Type of employment: Permanent.

Full-time: Monday to Friday 08:00 to 16:00 or 09:00 to 17:00.

WAGES AND BENEFITS:

Remuneration:  £24,500 – £26,000 p.a.  dependent upon experience.

QUALIFICATIONS AND EXPERIENCE:

Essential:

Full UK Driving Licence Holder (No Penalty Points).

Qualified Auditor for ISO 9001 accreditation.

Holder of certificate in Principles of Business Administration.

Ability to attain Enhanced Criminal Bureau Check (DBS).

Ability to work as an integral member of a small tight knit team.

Advanced I.T. Skills –MS Office, Web design & Maintenance.

Excellent attention to detail and proof-reading skills.

Flexible and innovative approach to work.

Excellent communication skills.

Excellent time management skills.

Ability to maintain impartiality, concentration and professionalism in high stress circumstances.

Excellent command of the English Language both spoken and written.

Desirable:

Ability to establish and maintain social media platforms for marketing purposes.

Quality assurance experience.

Experience of training management.

Experience of quality auditing.

Experience of in-depth report compilation and analysis.

Marketing experience re website and e-commerce platforms.

Some experience of processing invoices and expenses on Sage50 or similar.

Some experience of bank reconciliations. 

JOB DESCRIPTION:

Job Title: Administration Assistant & P.A.

Location: Darlington.

Responsible to:  IAS Medical Management team.

IAS Medical Ltd is a leading national and international Air and Ground Ambulance Service. The company provides Private Air and Ground Ambulance Services to the NHS, governments, insurance companies and individuals around the world.

This role is a permanent position which requires that the successful applicant possesses excellent I.T. skills, a superb telephone manner and customer service skills.

Main purpose/function of job:

General administration and P.A. duties providing general support to the IAS Medical Management Team members and Accounts department.

Main duties (including task responsibilities).

The role will involve:

General PA and administration duties.

Document creation, formatting and control.

ISO 9001 accreditation.

Social Media and Website Management.

EURAMI Accreditation and maintenance.

Processing supplier & customer invoices and employee expenses using Sage50 Accounts.

Bank reconciliations.

Other duties as directed by line manager.

Standard I.T. and other basic office equipment.

Microsoft Office 365 and Sage 50 and other software packages.

Working conditions/degree of effort required: 

Integral member of a small dedicated team operating from the company operations centre carrying out administration and P.A. support to the management team.

Personal qualities and skills required:

Ability to work in a team environment, Good sense of humour, reliable and with a flexible approach to duties. A professional customer focused attitude is essential.

You will need to possess a caring and understanding attitude. Must have a smart appearance and have a willingness to work unsociable hours if necessary.

Work Experience:

Previous administration, accounts and PA. experience is essential. Marketing experience including website management is also essential.

Communications skills:

Excellent command of spoken and written English is required together with advanced I. T. and web and social platform manipulation skills is essential.

Job description prepared by       IAS Medical

Date: October 2023

Closing date for submitting an application for this position is 23/10/2023